Preliminary assessment

It is understood that when any step is taken to publish the results of a scientific research project, the manuscript (book or article) has never been published and has not been submitted for publication elsewhere. The sending of a text is taken to imply acceptance and observance of the Copyright and self-archiving policy operated by Casa de Velázquez.

All pre-print proposals are submitted to a preliminary assessment by either the Editorial board or the Editorial panel depending on where they are intended to be published (BCV, CCV, ECV or MCV).

The author/editor will be advised of this assessment; if it is favourable, this means that the manuscript must be forwarded within a maximum of one year. If that deadline is exceeded, the proposal will have to be resubmitted.
 

Submitting a complete dossier for scientific peer review

Presentation of dossier

The manuscript must be submitted in the format of the target collection.

Only complete dossiers may be submitted for expert review.

To be considered complete, a dossier must contain the points listed below, following the nomenclature given (no spaces, no accents).

Illustration dossier

Illustrations must be referenced individually according to type (figure, chart, photograph, plate), with consecutive numbering for a monograph (BCV, ECV) or per article for a collection (CCV, MCV), accompanied by a list of legends. 

Sending the dossier

The author/scientific editor should forward the complete dossier in the following formats:

• Word, automatic page-numbering. The name of the author/scientific editor, the institution to which he/she belongs and full address are to be placed in a separate file for attachment to the email (publications[a]casadevelazquez.org for collections -or- melanges[a]casadevelazquez.org for the journal);
• paper, two anonymous copies, preferably printed on both sides, addressed to: Head of Publications or Editorial Secretary of MCV - Casa de Velázquez - Ciudad Universitaria - Calle de Paul Guinard, 3 - 28040 Madrid.

Peer review

This is carried out by specialists selected by the Editorial Board, on the basis of their field of research (period and subject) and their status. Author anonymity is assured.

Upon receipt of the reviews, which is within five weeks, a summary is forwarded to the author/scientific editor. If the report is favourable, he/she is invited to send in the Definitive manuscript for publication. Where appropriate, this will incorporate the amendments proposed by the experts. In case of disagreement, he/she will be asked to substantiate his/her position.

If there is discrepancy between the reviews, a third expert is called on. If the reviews are unfavourable, the manuscript cannot be published and the author/scientific editor will be so advised.

Sending in the definitive manuscript for publication

The author/scientific editor should address the definitive manuscript to the Head of Publications in the case of one of the collections (BCV, CCV, ECV), or to the Editorial Secretary in the case of the journal (MCV), at which point it enters the publishing schedule.

If the publishing standards are not strictly adhered to, the manuscript (book or contribution) will be returned to the author/scientific editor for rectification (see Advice to authors).

For the rest, only illustrations adhering to the Instructions for remittal of illustrations will be preserved.
Along with the definitive manuscript, the author/scientific editor must furnish a draft text for the fourth cover page (maximum 800 characters).

If all the elements are not delivered within one year of notice of acceptance of the manuscript, the latter will be submitted to a fresh expert review.

> Download the form for confirmation of remittal of the elements of your definitive manuscript for a publication to Casa de Velázquez publications:

• Memo definitive manuscript BCV
• Memo definitive manuscript CCV
• Memo definitive manuscript ECV
• Memo definitive manuscript MCV

Editing of the manuscript

Once the manuscript is included in the publishing schedule, it is processed in three stages:

Stage 1. — Preparation of copy (revision and corrections)

• A first set of proofs (EP1) is sent to the author/scientific editor once the manuscript has been revised by the editorial secretary.
• The author/scientific editor is asked to make corrections clear and readable to avoid the need for further review. Rather than marginal notes, it is recommended to use typographic correction signs, which can be downloaded here.
• All author's corrections (additions, deletions or amendments), of text and illustrations, are to be avoided and may only be made at this stage. These precautions are intended to avoid delays and extra production costs.
• The author/scientific editor is required to adhere to the deadline for remittal of corrections of EP1s (2 weeks for a contribution, 5 weeks for a book).
• The author/scientific editor is recommended to keep a copy of the corrected version. 

Stage 2. — Composition

• A second set of proofs (EP2) is sent to the author/scientific editor.
• The author/scientific editor is required to check the corrections to EP1s and ensure that the illustrations are properly in place.
• The only authors' corrections allowed are additional recent references and syntactical errors or misprints. Any amendment, however minor, could displace text over several lines, requiring the reformatting of whole paragraphs and re-setting of several pages or even the entire manuscript. This can affect page numbering, tables of contents and other internal references.
• Where necessary the author/scientific editor must add or adjust the index of proper names. It is only at this stage that the page-numbering of the manuscript is final.

Stage 3. — Ready to Print (RTP)

• The author/scientific editor must okay the final proofs for forwarding to the printers, within one week of returning the form duly completed and signed.
• Only corrections of internal page references, misprints, hyphenation errors or discrepancies between running heads and the abstract (CCV, ECV, Dossier MCV) or the table of contents (BCV) will be accepted. No addition, deletion or amendment is allowed at this stage, either in text or illustrations.

> Download the RTP form to complete and sign for your printable voucher.

Publishing agreement, letter of assignment of rights and complimentary copies

A publishing agreement is signed between the director of Casa de Velázquez and the author/scientific editor once the form and content of the manuscript have been approved.

In the case of a publication in the CCV or the journal, a letter agreeing to the assignment of copyright is signed by the author of each contribution.

The press service and complimentary copies are provided from the stocks of Casa de Velázquez. For these purposes the author/scientific editor should send the Head of Publications the names of up to ten periodicals from which he/she considers that a review can properly be requested.

Also, a list of names should be drawn up in conjunction with Casa de Velázquez, for up to ten complimentary copies.

The number of copies to be reserved will be specified in the agreement. By way of example:

• 5 free copies per scientific editor of a collective work (CCV), then a 30% discount on the purchase of further copies;
• 10 copies per author of a monograph (BCV, CCV), then a 30% discount on the purchase of further copies;
• 1 copy per contributor to a collective work (CCV) or the journal (MCV, including scientific editor[s]), then a 30% discount on the purchase of further copies;
• Each contributor will receive an offprint of his/her article or chapter in PDF format.

For any further information, contact us.